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FAQ

Academics

The policies and procedures of the Honor System included in the Student Handbook apply to all students enrolled in undergraduate courses, including those that involve, in whole or in part, online learning.

Additionally, all students are encouraged to consult with your instructors if you have questions about the expectations for coursework and how those expectations integrate into the online learning experience.

All undergraduate classes for Summer 7070彩票, including those offered in Maymester, will be offered through online instruction. We have updated the summer class schedule to reflect this information and any other changes to class offerings for the summer term. The updated Summer 7070彩票 undergraduate class schedule was published in YES on Sunday, March 29. Due to the changes to the summer class schedule, we encourage you to check the schedule frequently as we expect there may be additional classes added to the schedule.

Registration for undergraduate students for the Summer 7070彩票 term began on Monday, March 30. Your registration information in YES has been updated to reflect the opening of summer registration on March 30.

Please be in contact with your academic adviser or your school's Office of Academic 7070彩票 if you have questions about how specific classes will count toward your degree requirements.  

Although start dates, end dates and breaks may be different, we are dedicated to providing a 15-week academic calendar for all undergraduate degree programs, which we know is very important to students. We are committed to providing a complete and Vanderbilt-quality education across any scenario and despite these unusual circumstances.  
We take great pride in our residential living-learning model, which provides invaluable connections, camaraderie and support. Although this is one of Vanderbilt’s great strengths, we also recognize that these are extraordinary times that require exceptional measures to deal with a health risk that affects us all. The university has suspended all in-person classes and has moved to online and other alternative learning options for the remainder of the spring and summer semesters.  Again, faculty will communicate with students through their usual methods of communications, such as the course webpage on Brightspace or by email. Starting Monday, March 16th, all coursework will be handled using methods other than in-person, on-campus instruction. Each course and each instructor will make a decision about the appropriate means in light of the nature of the course. Please monitor your Vanderbilt email and your course webpages for details. Students who find themselves with limited internet or computer access during this period of alternative instruction are encouraged to let their dean’s office know so that we can provide support.
The Office of the Provost has developed a Faculty Online and Alternative Education Resources page with information about in-person training sessions and on-demand content. There is also information about Brightspace, creating a recorded video, video conferencing, audio conferencing and additional faculty teaching guides and resources.
Accommodations may change as classes move from in-person to remote. The SAS Faculty page has information on remote accommodation implementation as well as information on how to ensure your online content is accessible, including applying extra time for exams. Contact SAS for any questions or concerns at studentaccess@.
No. In countries that censor content, students cannot be confident that they will receive all course content, even with the Vanderbilt VPN.
Teaching remotely with children at 7070彩票 is one of the challenges many of us will be facing over the coming days and weeks. It might be useful for caregivers to think about how they can maximize asynchronous learning activities, meaning activities that can be created by the instructor at one point in time, and then students can engage with that learning activity afterwards at a different point in time. Here are some examples:
  • Instead of delivering live lectures or demonstrations, consider using a screencasting tool to record ahead of time when the house is quiet, and then add the lecture video to your course for student viewing.
  • Instead of facilitating live discussions, consider asynchronous discussions. Students can post when they are able, and the instructor can review the posts and add to the discussion when they are able.
explores these and other more ideas for asynchronous tools you can use in your remote teaching. Vanderbilt Child and Family Center has created a webpage that lists care resources and will continue to update it as more options become available.
There are multiple guides for students here, and they can ask for help from VUIT for connectivity issues and for pedagogical purposes from brightspace@.
Consider using asynchronous activities to a significant degree. When thinking about presenting information, consider posting videos or readings with guiding questions for students to engage with in their own time. When considering interactions your students have with you and each other, consider using a discussion board or blog for some of the interactions. Using the announcement tool within Brightspace regularly can help students recognize that you are present and interacting, even if they can’t interact “face-to-face.” For synchronous activities that you schedule, be sure to be flexible for students who can’t attend. Both Zoom and Virtual Classroom allow instructors to record live sessions for later viewing by students, which is sometimes easier than participating live. These tools also allow users to turn off their own video as they participate, which can make it easier for participants on limited bandwidth.

Adjustments and Student Hardship Fund

All adjustments were applied to outstanding balances first. If the adjustment resulted in a refundable credit balance, the credit was picked up in our normal bi-weekly refund schedule (Tuesday and Thursday). If you are receiving need-based financial aid through Opportunity Vanderbilt, the adjustment for which you are eligible is dependent upon the percentage of funds you received as compared to your total cost of attendance for the spring. OV students who do not qualify for an adjustment will receive relief through the Emergency Hardship Fund. Determining the adjustment In accordance with CDC guidelines, Vanderbilt strongly encouraged residential students to leave campus no later than March 17 to protect their health and promote social distancing. Vanderbilt determines housing costs on a whole-semester basis; these costs are not pro-rated, and the university’s expenses remain the same regardless of occupancy timeframe. However, Vanderbilt is committed to providing adjustments in light of the extraordinary circumstances presented by COVID-19.
  • If the student left campus by March 17, they received a housing adjustment of $1,380.
  • If the student left campus between March 18–29, they received a housing adjustment of $690.
  • If the student left campus March 30 or later, no housing adjustment was received.
Dining adjustments were determined by the value of a student’s base meal plan (and the acknowledgement that the university’s expenses are partially offset by lowered food purchasing) plus any unused Meal Money in the student’s account.
  • If the student left campus by March 17, they received a dining adjustment of $677 for the 21-meal plan, $657 for the 18-meal plan, $578 for the 14-meal plan, and $353 for the 8-meal plan, plus any unused Meal Money in the student’s account.
  • If the student left campus between March 18–29, they received a dining adjustment for half the meal plan amounts noted above, plus any unused Meal Money in the student’s account.
  • If the student left campus March 30 or later, no dining adjustment or unused Meal Money was received.
Please note that due to the complexity of individual financial aid packages and awards, the methodology for determining financial aid adjustment amounts is dependent on each student’s individual circumstances. The adjustment amount is non-negotiable, and there is no appeals process for the adjustment amount. For any questions or further information about the housing and dining adjustment, contact the .
While all classroom course work is now being taught via various alternative learning methods, tuition and fees remain the same for the Spring 7070彩票 term. Vanderbilt University’s move to online courses was done in a manner that preserves the same academic rigor and course objectives as when the courses are delivered on campus, and all online course work meets the academic standards for their respective college or school. The faculty effort and resources required to deliver the course work are the same, and in some cases, greater, when they are delivered online as when they are delivered in person. In addition, historically, Vanderbilt programs that are offered both virtually and on-campus, including programs at the School of Engineering, the School of Nursing and Peabody College for education and human development, have the same tuition. Because of these factors, tuition rates will not be discounted or adjusted due to the current situation.
The Coronavirus Aid, Relief and Economic Security (CARES) Act is a coronavirus relief package approved by Congress. It is the largest economic relief bill in U.S. history and will allocate $2.2 trillion in support for individuals and businesses affected by the COVID-19 pandemic and resulting economic downturn. Vanderbilt University will use $2.8 million it receives from the U.S. Department of Education as part of the CARES Act Higher Education Emergency Relief Fund to directly support students who have demonstrated need and are facing significant financial challenges due to the ongoing pandemic. The disbursement is designed to prioritize students with the greatest demonstrated need and ensure that funds are distributed as widely as possible.
In alignment with Department of Education recommendations, Vanderbilt will distribute the CARES Act funds to federal aid applicants with the greatest identified need, i.e. those with an expected family contribution of $10,000 or less. In addition, each undergraduate recipient must have received financial aid for the spring 7070彩票 semester, and each graduate or professional school recipient must have received federal student loans this spring.
Each eligible student will receive $1,100. Some 20 percent of Vanderbilt’s students—split near-evenly among undergraduates, graduate and professional students—will receive the funds. Vanderbilt will disburse funds to qualifying students through the normal process via Student Accounts.
Due to the disruption that the COVID-19 virus has had on our students, there is a tremendous financial need to provide emergency assistance to undergraduate, graduate and professional students with demonstrated financial need. There is a $500 limit per student in this Hardship Fund. The following includes examples of expenses that will be considered:
  • Extraordinary expenses due to having to move because of the COVID-19 pandemic.
  • Additional food expenses incurred due to moving off-campus or 7070彩票 with parents and/or relatives.
  • Additional transportation costs due to changing an airline ticket or purchasing a new ticket at the last minute.
  • The cost of paying for an internet hotspot if reliable WiFi is not available.
  • Other expenses associated with your cost of attending Vanderbilt.
The application is available on the Office of Student Financial Aid and Scholarships website. Office of Student Financial Aid and Scholarships staff will review requests on a daily basis. The estimated response time will be based upon volume, but we anticipate we will answer each request within 3 business days.
Any student (undergraduate, graduate and professional) with demonstrated need who is currently enrolled and attended in-person classes can apply for assistance.
The program is limited to students with demonstrated need. Please feel free to either call the Office of Student Financial Aid and Scholarships at 615.322.3591 or email us at finaid@ if you have questions as to what type of other assistance for which you may qualify.
Undergraduate students receiving aid through Opportunity Vanderbilt have received a housing and dining adjustment. All students eligible for Federal Work Study who have submitted their work hours continue to receive their normal pay—regardless of whether they are working or not. On March 20, the university announced it was providing $1 million to launch a Student Hardship Fund to help undergraduate, graduate and professional students with demonstrated need by alleviating financial burdens associated with the unexpected and abrupt changes to their Vanderbilt experience necessitated by the crisis. To date, 1,241 students, including undergraduate, graduate and professional, have received funding from the Student Hardship Fund. The university’s efforts to assist students who have demonstrated need and are experiencing significant financial challenges are cumulative—meaning students who have previously received housing and dining adjustments and/or Federal Work Study payments may still seek an individual review through Financial Aid, apply for the Student Hardship Fund, and, if eligible, receive an additional $1,100 through the CARES Act disbursement.

Campus and General Questions

Visitors and guests are not allowed in campus buildings during this time. Invited guests (e.g., contractors) are allowed only with explicit permission, and are expected to abide by all campuswide and building-specific protocols.

One- or two-year deferrals of admission are granted on a case-by-case basis for entry into a subsequent fall term only. To request a deferral, you must send an email to deferrals@ by June 15. State your full name and that you are requesting a deferral. Once we receive your email, we will send you a deferral request form to complete and submit. We will notify you of our decision within two weeks after you submit your form.

To be granted a deferral, you must have claimed your spot in your entering class by paying the $400 matriculation deposit (or having it waived). Deferral requests are often approved for students seeking additional educational or personal enrichment opportunities such as travel, internships, or service, or for students who have religious reasons or military obligations. Deferral requests from students planning to enroll in degree-seeking, full-time programs at another college will not be approved.

COVID Ambassadors will include individuals familiar with university protocols who will be visibly available to provide assistance, answer questions, etc., in designated spaces. Ambassadors may be individuals posted in specific buildings or outdoor locations who are familiar with protocols, or be centrally provided staff members (e.g., Community Service Officers). Individuals identified as COVID Ambassadors will be notified of their responsibilities and trained as appropriate.

Ambassadors will initially involve Community Service Officers, and, as the program is ramped up, additional Vanderbilt community members will be recruited to play a role.

Vanderbilt University’s plans for expanding operations and increasing the presence of faculty, staff and students will be guided by the following criteria:
  • The very intentional effort by all faculty, staff and students in exercising both personal and community responsibility. The combined efforts by all members of the Vanderbilt community will create a culture that sustains a healthy and safe on-campus environment.
  • Existing and projected government restrictions (e.g., stay at 7070彩票 orders, masking requirements, physical distancing, gatherings, etc.).
  • Public Health Status: recommendations from Federal Government (recently released Opening Guidelines), Centers for Disease Control and Prevention, and Vanderbilt University Medical Center.
  • Resource availability: including personal protective equipment for students, faculty and staff.
  • Contact tracing and case management protocols.
  • Physical distancing strategies.
  • Financial feasibility.
  • Alignment with Vanderbilt’s strategic framework that the ramp-up of on-campus activities will support primary mission objectives of the institution (on-campus research; on-campus teaching and instruction; on-campus residential living and learning).
Vanderbilt University’s plans will also take into account local orders and ordinances of the City of Nashville, Davidson County and the Nashville Metropolitan Statistical Area (MSA), as well as the State of Tennessee’s “Tennessee Pledge: Reopening Tennessee Responsibly”. Vanderbilt’s ramp-up may lag Nashville ramp-up and will be tailored to our own unique density, operations and other considerations as a residential education institution.  The university will communicate with the VU community in advance of each phase. If metrics of COVID-19 transmission and health system capacity change significantly, and Metro Nashville returns to a prior phase, VU may also return to a prior phase and re-impose restrictions on activities.  
Vanderbilt will phase in the return of faculty, staff, post-docs and students in a coordinated process to ensure appropriate physical distancing, availability of personal protective equipment and testing capabilities for COVID-19. Individuals will return to campus based on the core activities they support and their demonstrated need to be on campus. No one should return to campus without authorization. These efforts will be tightly coordinated to mitigate potential risks and ensure the safety of our campus community, as well as the communities we serve. No unit or department should increase authorized levels beyond current needs to support critical on-site operations and activities without approval from the appropriate dean or vice chancellor. Once decisions to expand on-site levels of return in certain areas are made, individuals should follow the campuswide policies and protocols detailed in this guide for returning to work on campus. Compliance with the policies and protocols outlined on this website, as well as those from the appropriate supervisor/mentor/dean, are required for continued access; violation (e.g., blatant disregard for infection prevention measures) may result in the immediate revocation of building access privileges, disciplinary action, and/or other interventions.
We are carefully assessing Vanderbilt’s on-campus residences and our strategies for supporting student life. We will be in touch with students with a request for their thoughts and feedback as we clarify the different options surrounding this important topic.

We will continue to update the Return to Campus Plan portal and notify residents once we have finalized those details.

We have been working on several new programs and resources with you in mind.
  • To resume on-campus activities, we are actively developing protocols for COVID-19 testing, contact tracing, positive case and symptom management and other health-based protective measures. In the best-case scenario of holding in-person classes for the fall, we anticipate that physical distancing, face masks/coverings and other health protocols will be necessary. We will be asking for all members of our community to partner in adopting these protocols, as well as others that may prove necessary. We also are currently assessing all of our campus spaces to make sure that classes and other activities can be held in locations that support recommendations from our public health experts. In addition, we are developing comprehensive signage and circulation systems to enable safe distancing across our campus pathways and outdoor spaces.
  • Launching this summer, our Campus Connection Program will provide all undergraduate students with personalized guidance for campus services and experiential learning. Professional staff members, overseen by Vice Provost for Academic Affairs and Dean of Residential Faculty Vanessa Beasley, will serve as student “connectors” and will work in addition to academic advisers to provide students with resources and opportunities to reach their goals while at Vanderbilt.
  • We also are providing support through our mental health and wellness resources. In addition to virtual and phone counseling sessions through the University Counseling Center, Vanderbilt students have access to digital services such as SilverCloud and the WellTrack app.
  • Finally, we are carefully assessing Vanderbilt’s on-campus residences and our strategies for supporting student life. We will be in touch soon with a request for your thoughts and feedback as we clarify the different options surrounding this important topic.
Our goal is to resume on-campus, in-person teaching as soon as possible, based on public health status and safety protocols. Vanderbilt’s committees, task forces and working groups, along with the deans and university leadership, are working hard on a complex range of strategies. We have many factors and options to consider and are consulting with public health experts, students, faculty and staff to inform our final decisions. Incoming Chancellor Daniel Diermeier and Interim Chancellor and Provost Susan R. Wente will communicate with the community as soon as they have reached a firm decision on updates regarding all aspects of the fall semester at Vanderbilt.

In March 7070彩票, the Vanderbilt Child and Family Center reopened The Acorn School child care centers to Vanderbilt employees classified as essential report to campus, and will continue to reopen to enrolled families in alignment with the Return to Campus Plan outlined by the university. Acorn families receive weekly communications updating this information.

In charting a path forward amid the unprecedented circumstances of the COVID-19 pandemic, Vanderbilt is committed to providing students, faculty and staff with an environment where scholarship, research, leadership and creative expression can continue to thrive. The Return to Campus Plan phases and protocols will serve as a guide for the university as it gradually reopens campus to these vital endeavors.
Yes. Campus remains open. The changes to campus operations announced March 9 are in relation to in-person classes. We are continuing our cleaning, sanitizing, social distancing and other best practices to keep our campus safe.

Other changes include:

  • All classes moved fully to online and alternative learning for the remainder of the semester.
  • All undergraduate residential students were required to move out by Sunday, March 15.
  • Any remaining students who were granted an extension due to extenuating circumstances must stay in their residences as much as possible, avoid congregating in common spaces, and practice social distancing.
  • The university restricted access to dining facilities and implemented new safety protocols to promote social distancing for all remaining dining and food delivery on campus.
  • Vanderbilt instituted remote work periods for staff and faculty and recommended they work remotely following their manager’s and/or department chair/dean’s instructions.
  • On-campus university research laboratories transitioned to only essential activities on Wednesday, March 18.
  • VandyRide service has been suspended. Vanderbilt University Public Safety will continue to provide an on-call medical transportation service.
  • The David Williams II Recreation and Wellness Center is closed until further notice.
In charting a path forward amid the unprecedented circumstances of the COVID-19 pandemic, Vanderbilt is committed to providing students, faculty and staff with an environment where scholarship, research, leadership and creative expression can continue to thrive. The Return to Campus Plan phases and protocols will serve as a guide for the university as it gradually reopens campus to these vital endeavors.
The university has suspended all university-sponsored non-Athletics events and gatherings, including events sponsored by any registered student organizations until further notice. This policy is based on current best-practices regarding social distancing as a prevention strategy for disease transmission. See further guidance regarding events/gatherings and administrative meetings on campus.
  • The Southeastern Conference has announced that all athletics activities, including competitions, team and individual practices, meetings and other organized gatherings, will be suspended until further notice due to continuing developments related to the coronavirus (COVID-19).
  • SEC athletics programs will cease practices, individual and team workouts effective the end of the day Friday, March 13. Team meetings shall conclude no later than 5 pm local time on Monday, March 16.
  • SEC member institutions will continue to provide their student-athletes with care and support to meet needs in areas including academics, medical care, mental health and wellness, nutrition and housing as needed.
  • Vanderbilt Athletics has suspended numerous activities.
A large number of Vanderbilt University non-academic programs, camps and special events have been canceled for summer 7070彩票 in response to public health guidance and government directives for protecting the health and safety of the community during the coronavirus outbreak. The list below will be updated periodically as new information is added:
  • Programs for Talented Youth has canceled all 7070彩票 Vanderbilt Summer Academy residential programs and June Summer Academy at Vanderbilt for the Young courses. Decisions regarding July SAVY and July Career Connections at SAVY will be made by June 1.
  • has announced that all athletics-related summer camps and clinics—including the David Williams II Recreation and Wellness Center’s CampVandy—scheduled through July 31 have been canceled. Any payment or deposit made for Vanderbilt summer camps and clinics will be automatically refunded by the Vanderbilt Athletics business office. As the university continues to communicate with public health officials and medical experts to determine the best path forward related to COVID-19, Athletics will explore options to potentially conduct camps and clinics later this year.
  • The Vanderbilt Office of Conferences has cancelled all residential programs for the summer. And Events at Vanderbilt has cancelled all meetings (events in student center spaces) through August. All deposits are being refunded.
  • Blair Academy at Vanderbilt has canceled the following 7070彩票 summer programs: Nashville Youth Orchestral Institute, Summer Young Artists Orchestra, Nashville Suzuki Institute (revised summer plans to be posted on their website), and Adult Chamber Music Institute. Blair Academy is offering a wide variety of online classes via Zoom, according to Pamela R. Schneller, senior associate dean. Online courses include Kindermusik classes for babies, toddlers and their parents or caregivers; Great Films and Best of Symphony 101—weekly classes geared for older adults taught by Mitchell Korn; and private and group music instruction. Visit the Blair Academy website for a complete listing of classes that will be offered via Zoom. 
  • Events at Dyer Observatory are suspended through June 1, and the status of any events scheduled over the summer will be announced later, following the recommendations of the Vanderbilt administration, according to Billy Teets, outreach astronomer at Dyer. Information will be updated on the Dyer Observatory website.
  • will not host its this summer.  Applicants will be notified later this fall when applications will be accepted for NSSI 2021.
  • The Center for Science Outreach has canceled its STEM Exploration Experience for Kids (SEEK) camp for the summer of 7070彩票. 
By consolidating students in a small number of residence halls, we are better able to support them in terms of managing facilities, providing meal deliveries, and ensuring adequate staffing in the buildings. We want to ensure students continue to feel safe and supported while on campus during this unusual time. Consolidation also enables the university to support the heroic efforts of Vanderbilt University Medical Center (VUMC) to address the public health crisis in Nashville and Middle Tennessee. The university plans to reallocate security and other resources to VUMC and provide close proximity housing for VUMC staff who are working long hours and multiple shifts. To maintain social distance and protect public health, students are individually assigned to living spaces that contain a private bath, private kitchen, a living room and at least one bedroom. Housekeeping has increased sanitizing efforts in residential common areas, security posts continue to be staffed, and Campus Dining established a food distribution site.

Dining will operate in Rand Hall only for current residential Vanderbilt students, on-campus staff, residential faculty and the immediate family of residential faculty. Flex meal plans and credit cards are accepted. Due to enhanced safety precautions, Campus Dining will be open for grab & go weekdays during the following hours:

  • Breakfast 8am-9:30am
  • Lunch 11:30am-1:30pm
  • Dinner 4:30pm-6:30pm

For up-to-the-minute changes in Campus Dining service offerings, please follow Dining on Instagram () or visit the 

Note: If you are a current undergraduate student residing in the Highland area, and are concerned about traveling across campus, Campus Dining has implemented a meal delivery program. Students can order using the GET app, and select the next day’s meals. Orders must be placed by midnight for delivery the following day. Drop off times will be listed in the app. Vegetarian and allergy-friendly options are available, in addition to a fresh selection of produce and grocery items.

Rand will be closed on the weekends during the summer starting May 30. We will, however, be offering brunch and dinner through the GET app with delivery to Highland. Delivery times are at 11am and 5pm for residential students only.

Campus Dining has implemented new safety protocols to promote social distancing for dining and food delivery on campus.

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Due to the current status of the University concerning the COVID-19 virus, the VandyRides service is suspended.

The health and safety of our students is our top priority; therefore, VUPS will continue to provide an on-call medical transportation service. If you are feeling ill, contact Student Health at (615) 322-2427. If you require transportation due to your health status, contact VUPS dispatch at (615) 322-2745 for transportation to Student Health (M-F, 8 AM to 4:30 PM) or Vanderbilt University Medical Center (after-hours). Please advise the dispatcher of your location and a driver will get to you as quickly as possible. Drivers will be using golf carts for transportation and will inform you of transportation protocols upon arrival at your location.

International undergraduate students, who currently reside on campus, who are not graduating in May and who have travel, visa or internet access issues, may live on campus throughout the spring semester and the summer.  For summer housing, the university will charge a daily rate. International undergraduate students, who currently reside on campus and are graduating in May, can reside on campus this summer until one week before the end of their 60-day grace period. Students who are unsure of that timeline should confirm with ISSS.  At that time, they must make alternative living arrangements.  For summer housing, they will be charged a daily rate. International undergraduate students, who currently live off-campus and have travel, visa or internet access issues, should, if needed, negotiate lease extensions with their landlords.  International students currently residing off-campus are not eligible for an on-campus assignment in the summer.

The Public Health Advisory Task Force is composed of Vanderbilt faculty members who advise university leadership on tactics and recommendations regarding COVID-19 and campus operations.

The Board of Trust ad hoc committee is focused on the university’s overall strategy in the face of both a public health emergency and the recovery from such in the face of a looming economic downturn.

Recommendations from the task force will be directly shared with the ad hoc committee to keep the members apprised of what is happening locally on campus.

No new visitors should be hosted on campus. Once the university has announced that visitors are allowed back on campus, any visitor who has traveled abroad within the past 14 days must self-isolate for a total of 14 days before coming to campus.

COVID-19 Exposure, Health and Wellness

Convening in groups represents a high risk of viral transmission. Gathering sizes are governed by university restrictions determined at each phase. Where feasible, meetings should be held in whole or part using online collaboration tools (e.g., Zoom). When allowed, in-person meetings are limited to the restrictions of gathering sizes, assuming individuals can still maintain 6 feet of separation for physical distancing requirements. Departments should remove or rearrange chairs and tables (e.g., consider staggering seats) or add visual cue marks in meeting rooms to support physical distancing practices between attendees. During your time on-site, you are encouraged to communicate with your colleagues and supervisors as needed by email, Skype messenger, telephone or other available technology. You can also use a range of available collaboration tools (e.g., Zoom). Gatherings are not allowed at this time. Changes to gathering size restrictions will be communicated as we ramp up.
We are currently assessing all of our campus spaces to make sure that classes and other activities can be held in locations that support recommendations from our public health experts. In addition, we are developing comprehensive signage and circulation systems to enable safe distancing across our campus pathways and outdoor spaces. More information will be shared in the Return to Campus Plan as details are finalized.
All individuals on campus are required to follow posted signage. Signage will communicate important information including, but not limited to:
  • Protocol reminders, e.g., mask-wearing, social distancing and personal hygiene
  • Building entrance and exit points
  • Circulation guidance, e.g., one-way circulation, both indoors and outdoors
  • Floor decals denoting six feet of distance for wait areas and lines
  • Occupancy limits
  • Occupancy or vacancy of shared spaces, such as restrooms
  • Building-specific instructions, such as for laboratory work
The university will also regularly communicate with campus community members about protocols and other changes through emails, MyVU, website posts and updates to the COVID-19 website FAQs and Return to Campus portal.
Faculty, staff, post-docs and students who test positive for COVID-19 must self-isolate at 7070彩票 until they have recovered. To help determine the risk of potential exposure to coworkers and others on campus, Occupational Health, Student Health, or Public Health Officials will conduct a phone interview with the individual who has tested positive. Exposed individuals will be given the name of the individual who tested positive so that their risk can be assessed. Occupational Health or Public Health may contact the supervisor if further contact tracing of the COVID-positive individual is needed; however, the actual test result (and any other protected health information) will not be disclosed. Individuals who have been exposed to a COVID-19 positive person are entered into Occupational Health’s symptom monitoring survey that is completed daily. The objective is to inform individuals of known exposures and to closely monitor each individual to ensure that any signs of infection are addressed early. Vanderbilt is requiring a test-based recovery strategy. Recovery status (and clearance to return to work) is assigned when: 1) the individual remains fever-free without the use of fever reducers for 72 hours, 2) the individual shows improvement in respiratory symptoms (e.g., cough, shortness of breath), and 3) it has been at least 10 days since their symptoms first appeared. At this time, two consecutive negative COVID-19 tests are required to return to work. Testing and notification for return to on-campus activities are directed through Occupational Health and Student Health.
Faculty, staff, and post-docs who have symptoms related to COVID-19 or determine that they need to be tested based on potential exposure are encouraged to contact Occupational Health at (615) 936-0955. Occupational Health may instruct the individual to go to a designated assessment site to be tested. Students who have symptoms related to COVID-19 or determine that they need to be tested based on potential exposure are encouraged to contact Student Health (615) 322-2427. Individuals who need emergency care should contact 911 for ambulance transport to the nearest Emergency Department. Individuals who have symptoms or may have been exposed and are off campus may contact the campus resources noted above or may also contact their primary care provider for COVID-19 testing locations in their area. More information about testing can be found on the Return to Campus Plan.
Vanderbilt University’s policies and protocols for responding to the COVID-19 pandemic will be rooted in safety for staff, faculty, students, invited guests (e.g., contractors) and the public with whom we interact. The health and well-being of our community are critical. Protecting the health of the Vanderbilt community will require long-term effort and commitment, cooperation, teamwork and understanding – all values that our community has shown in a multitude of ways in recent months. Vanderbilt University’s plans for expanding operations and increasing the presence of faculty, staff and students will be guided by the following criteria:
  • The very intentional effort by all faculty, staff and students in exercising both personal and community responsibility. The combined efforts by all members of the Vanderbilt community will create a culture that sustains a healthy and safe on-campus environment.
  • Existing and projected government restrictions (e.g., stay-at-7070彩票 orders, masking requirements, physical distancing, gatherings, etc.)
  • Public Health Status: recommendations from federal government (recently released Opening Guidelines), Centers for Disease Control and Prevention, and Vanderbilt University Medical Center
  • Resource availability: including personal protective equipment for students, faculty and staff
  • Contact tracing and case management protocols
  • Physical distancing strategies
The university has developed both people-based protocols and place-based protocols for returning to campus to ensure the health and safety of our campus community members. Faculty, staff, post-docs, and students will be asked to sign the COVID-19 Return to Campus Acknowledgment that explains risks and responsibilities, including information regarding those in higher-risk categories, before returning to campus.
Faculty, staff, post-docs, and students will be asked to sign the COVID-19 Return to Campus Acknowledgement that explains risks and responsibilities, including information regarding those in higher-risk categories, before returning to campus.

Equal Employment Opportunity has launched a streamlined process to evaluate an individual’s concerns about how their personal circumstances may place them at greater risk. Those risks may be the result of their own underlying health condition or age or may be due to the health condition of a family member.

To initiate a request for a COVID-related accommodation, go to the on the Vanderbilt University website and select the COVID-19 Accommodation Request tile on the right-hand side of the page. This link will take you the COVID-19 Reasonable Accommodation Request Form. The Reasonable Accommodation Request Form will be sent directly to EEO when you select “Submit” at the bottom of the page after completing the form.

If you are requesting an accommodation based on a personal health condition, you will also need to complete the COVID-19 Medical Information Request Form. You may access this form through a link in the Reasonable Accommodation Request Form or through a link at the top of the EEO 7070彩票page. When you open the Medical Information Request Form, you will see a link to a form for use with your health care provider. Once that form is completed by you and your health care provider, you may submit the form by attaching it to the digital Medical Information Request Form on the EEO site, via fax (615-343-4709), or by email (eeooinfo@). You will receive confirmation of your submission(s) within one business day.

All patrons visiting dining operations and picking up food will be required to wear a face mask/covering. While standing in line, you should stand on decals on the floor that signify 6 feet of distance from the person in front and behind. Hands must be washed or sanitized prior to picking up food items in dining operations. You should touch only items you will be picking up and taking with you. Payment will be made using contactless devices. Once payment is tendered, follow the directional signage in the operation so that paths do not cross and a distance of 6 feet from others is maintained at all times. Seating will be limited, if offered at all, in locations to ensure physical distancing both at the table and while moving in the location. Markets/Pub/Local Java/Grins/Suzie’s will be mobile-order and pick-up only. Please utilize the GET app to order your food ahead of time, make payment and schedule pick-up in the location. Follow directional and physical distancing signage during pick-up to ensure paths do not cross and physical distancing is always maintained. If you are eating in your work environment (break room, office, etc.), maintain 6 feet of distance between yourself and others. Individuals should not sit facing one another. Eating alone is encouraged. Observe occupancy limits and avoid crowding of break rooms. Remove your face mask/covering only in order to eat, then put it back on. Wipe down the table and chair you used once you are done. Common break room food and beverage items should not be used and should be replaced (e.g., shared coffee pots, shared water pitchers, etc.). Reusable kitchenware (e.g., forks, plates) should not be utilized and replaced with disposable options.
As mentioned in the Health and Safety Guidance section, maintaining space between you and others is a best practice and is required on the Vanderbilt University campus to avoid exposure to the COVID-19 virus and to slow its spread. Since people can spread the virus before they know they are sick, it is important to stay away from others whenever possible, even if you have no symptoms. Physical distancing is especially important for people who are at higher risk. Everyone on campus should follow these physical distancing practices:
  • Stay at least 6 feet (about 2 arms’ length) away from other people
  • Do not gather in groups
  • Stay out of crowded places and avoid gathering
In the interest of creating a culture where health and safety is promoted and realized, face masks/coverings must be worn by all individuals on campus in public settings (e.g., common workspaces, hallways, stairwells, elevators, meeting rooms, classrooms, break rooms, campus outdoor spaces, restrooms, etc.). Appropriate use of face masks/coverings is important in minimizing risk to the wearer and those around them. A face mask/covering is not a substitute for physical distancing. Additional criteria are being developed for outdoor spaces and will be updated in the near future. Be mindful to follow the directional signage and be prepared to change your daily routine to adhere to the new circulation patterns.
Entry to buildings will be regulated and monitored. Where applicable, your Vanderbilt card/badge is required for entry to all buildings, and you may not hold or prop open exterior doors for any other person. After entering a building, sanitize your hands at the nearest sanitization station and follow signage and all physical distancing guidelines outlined herein. The university will identify suitable building access points.  Where appropriate, departments and building coordinators should attempt to coordinate arrival and departure times of faculty, staff, post-docs and students to reduce congestion during typical “rush hours” of a day’s schedule. For example, staff arrival and departures should be scheduled in 15-minute increments to reduce personal interactions at building access points, hallways, stairs/elevators, etc. Staggered schedules should be considered for lunch and break times. Once you have been authorized to return to campus, you should arrive and depart campus through the designated building access points.  Staff should also report at the designated time, where applicable, to limit the number of people entering and exiting buildings at any one time. Building entrance and exit points are being mapped for every building on campus, including ADA accessible circulation. Buildings will include signage and visual markers, including directional signage signifying flow, social distancing signage showing where people should stand (in certain buildings) and informational signage regarding protocols in the Return to Campus plan. Be mindful to follow the directional signage and be prepared to change your daily routine to adhere to the new circulation patterns. As building maps are finalized, they will be added to the list on the place-based protocols page of the Return to Campus Plan.  Those buildings in which signage and visual markers have been installed will also be noted in the list with an arrow point symbol.

Students who are tested at the Student Health Center and are found to have confirmed COVID -19 infection will receive direct communication from the Student Health Center about isolation and self-care.  If students are tested outside of Student Health, the clinic that did their test will notify the student of the result.  Students are always encouraged to contact Student Health if they are having problems getting answers about the results.

Since COVID-19 is a reportable illness, Vanderbilt alerts the Tennessee Department of Health and the Metropolitan Nashville Department of Health regarding patient names so public health officials can undertake a contact investigation. The name of the ill student is never disclosed to the contacts. Potential contacts are notified based on the investigation, and next steps for those contacts (which may include friends, classmates, faculty and staff) are determined by the nature of the contact and the timing of the contact.  

Physical distancing, face masks/coverings, gloves, goggles/face shields, personal disinfection, hand washing and coughing/sneezing hygiene are some of the personal safety practices outlined in the people-based protocols section of the Return to Campus Plan.
Learn about student support services available on the Resources available to you page.
As mentioned in the symptom monitoring section, faculty, staff, post-docs, and students who are instructed and/or authorized to return to campus must conduct symptom monitoring every day before coming to campus, and it is their personal responsibility to do so. You must be free of ANY symptoms related to COVID-19 to report to work.  For individuals that work in a higher-risk environment, your department may require temperature-monitoring and your supervisor will advise you of appropriate measures. While a monitoring app is not required, several options exist to help gauge symptoms or participate in COVID-19 related public health research such as:
  •  developed by Johns Hopkins.
  •  developed by Harvard T.H. Chan School of Public Health, Massachusetts General Hospital, King’s College London, and Stanford University School of Medicine; provides local virus hot spot information and is linked to numerous research studies such as the Nurses’ Health Study.
Faculty, staff, and post-docs who have symptoms related to COVID-19 or determine that they need to be tested based on potential exposure are encouraged to contact Occupational Health at (615) 936-0955. Occupational Health may instruct the individual to go to a designated assessment site to be tested. Students who have symptoms related to COVID-19 or determine that they need to be tested based on potential exposure are encouraged to contact Student Health (615) 322-2427. If the individual needs emergency care, contact 911 for ambulance transport to the nearest Emergency Department. Individuals who have symptoms, or may have been exposed and are off campus, may contact the campus resources noted above or may also contact their Primary Care Physician for COVID-19 testing locations in their area. If a faculty member, staff member, post-doc or student believes they have contracted COVID-19 after exposure to a known positive case on campus and/or while performing job duties, health care professionals may direct the individual to complete a First Report of Work Injury or Illness. If you have been exposed, you must stop work immediately and remove yourself from campus, even if you are not showing symptoms. Please notify your supervisor that you are leaving and Occupational Health (for faculty, staff and post-docs) or Student Health (for students) that you have have been exposed and/or developed symptoms. While you await test results, you must remain at 7070彩票 in self-isolation and keep your supervisor/mentor/dean informed of your return-to-campus status.

In conjunction with the Return to Campus Plan phases, general circulation within common spaces of buildings is being developed by Facilities to best enable social distancing. This will include specific ingress and egress at exterior doors. Open space offices and work areas, including circulation, will be managed at the departmental level by the combination of remote work, alternate and/or adjusted work schedules and social distancing practices.

  • Those who believe they may have been exposed to COVID-19 should self-isolate per doctor's guidelines.If someone has come in contact with individuals who are known positives and the individual displays symptoms of COVID-19, they should immediately seek medical testing.
  • Students on campus should contact the , while faculty, staff and postdocs on campus should contact the  for further evaluation.
  • The CDC has issued information regarding , , as well as a number of other .
If a faculty, staff member, or post-doc has any symptoms, including a fever of 100 degrees or greater, you must present to a VUMC COVID-19 assessment site. If a student has any symptoms, including a fever of 100 degrees or greater, you must call Student Health (615-322-2427) for assessment and COVID-19 testing. You must self-isolate until the testing results are back. If the results are negative, you may return to campus without any formalized clearance. Any questions regarding the assessment process can be directed to Occupational Health (615-936-0955) or Student Health (615-322-2427).

Students

  • has monitoring in place for students who have traveled internationally within the past 14 days or otherwise come in contact with a case of COVID-19. Student Health will extend its hours on an as-needed basis and notify the student body through email communications.
  • Students should complete the self-report/self-monitoring survey at  if they have been exposed to COVID or have travelled internationally

  • Students who have left the Nashville metro area should contact their local health care provider.

Campus Residents

  • Campus residents who have traveled to or through any country outside of the United States within the past 14 days should self-isolate with their families in the USA.

  • Campus residents who do not have a family 7070彩票 in the USA or who have otherwise come in contact with a case of COVID-19 should contact the Office of Housing and Residential Experience (615/322-2591, ohare@) at least 72 hours prior to their arrival on campus.

  • Any student not complying with Vanderbilt’s notification and self-isolation practices would be subject to immediate disciplinary procedures through .

  • Any student with symptoms consistent with COVID-19 infection (cough, fever or shortness of breath) should be tested.  Any student who has traveled to a CDC Level-3 country within the past 14 days or has had contact with someone who has been infected with COVID-19 is expected to self-report by completing the self-report/self-monitoring survey at and abide by self-isolation practices.
  • Students who believe other students have failed to comply with self-notification and self-isolation practices should report their concerns to the Office of  or the .
The Office of the Provost is working with students to minimize disruptions to their academic progress during the isolation period. Staff should contact their HR consultant to discuss how to find the appropriate solution so that they can self-isolate. Staff can find their HR consultant here: http://hr./hrconsulting. Faculty should contact their dean to seek assistance while they must remain away from work. Postdocs should be in touch with their faculty advisor for assistance.
  • A team of university officials, including Vanderbilt’s Global Safety and Security Manager and Vanderbilt Incident Response for Travel (VIRT) team, is monitoring the outbreak of the respiratory illness COVID-19 worldwide. Since this crisis first began, the university has been working closely with infection control experts at Vanderbilt University Medical Center and local and state public health officials, and has been reviewing all guidance from the Centers for Disease Control and Prevention (CDC), as it does with all public health concerns.
  • We are in regular communication with the Vanderbilt community regarding travel restrictions, policies and recommendations. Information has been shared with students, faculty, staff, postdocs and parents, including specific considerations and guidance for international students and scholars.
  • We have developed protocols to limit potential exposure, working with officials in Student and Occupational Health to provide information to returning travelers regarding self-isolation and health care monitoring procedures.
  • The university is also working to prevent the spread of illness through enhanced cleaning and disinfection. Staff are cleaning these areas following the normal cleaning protocols for each type of space, followed by application of the disinfectant cleaning products Oxivir Five 16, Oxivir 1 Wipes and PURELL Professional Surface Disinfectant Spray. All disinfectants meet the Environmental Protection Agency’s criteria for use against COVID-19. Facilities has designated additional personnel resources to help assist with this enhanced cleaning and disinfecting process.The university has identified the following priority spaces that are being cleaned and disinfected more frequently due to being located in high-traffic areas:
  • Restrooms, locker rooms and showers
  • Lobbies, lounges, break rooms and hallways
  • Classrooms, conference rooms, lecture halls, dining sitting areas and libraries sitting areas (spaces where large groups of people congregate)
  • Private offices
  • Certain areas in these locations are receiving increased attention twice a day, including high-touch points such as door handles, light switches, handrails, interior doors, door push plates and the flat surfaces in common spaces.
  • Staff also have begun to power wash restrooms in common areas, locker room showers and multiple-use shower rooms throughout campus.
  • Campus early childhood care and education facilities and athletic facilities locker rooms and showers are being deep cleaned and then electrostatic fogged using a disinfectant product.
  • The university is working with vendors and contractors to maintain these products and services to continue this cleaning schedule moving forward.
  • Free-standing hand sanitizing stations have also been installed across campus.
In addition, campus-wide changes include:
  • All classes moved fully to online and alternative learning through the end of the summer term.
  • All undergraduate residential students were required to move out by Sunday, March 15.
  • Any remaining students who were granted an extension due to extenuating circumstances must stay in their residences as much as possible, avoid congregating in common spaces, and practice social distancing.
  • The university restricted access to dining facilities and implemented new safety protocols to promote social distancing for all remaining dining and food delivery on campus.
  • Vanderbilt instituted remote work periods for staff and faculty and recommended they work remotely following their manager’s and/or department chair/dean’s instructions.
  • On-campus university research laboratories transitioned to only essential activities by Wednesday, March 18, at the latest.
  • VandyRide service has been suspended. Vanderbilt University Public Safety will continue to provide an on-call medical transportation service.
  • The David Williams II Recreation and Wellness Center is closed until further notice.
In charting a path forward amid the unprecedented circumstances of the COVID-19 pandemic, Vanderbilt is committed to providing students, faculty and staff with an environment where scholarship, research, leadership and creative expression can continue to thrive. The Return to Campus Plan phases and protocols will serve as a guide for the university as it gradually reopens campus to these vital endeavors.
Vanderbilt is committed to creating and sustaining a safe and inclusive campus community. Students should not hesitate to contact the Title IX & Student Discrimination Office. Faculty, staff and students should contact the Equal Employment Opportunity office to file a report about such conduct.

Economic Impact

Discretionary spending includes all non-essential spending for a unit. Examples include travel and entertainment; consulting expenses; online journal and other subscriptions that do not contribute directly to our academic mission; and project expenses that a unit can defer.
Enhanced justification for staff hiring means that all staff hires, including replacing any staff who have resigned or retired, will be carefully reviewed, and units should defer hiring any staff whenever possible. All hires must be approved by a vice chancellor or dean, who will apply strict criteria when reviewing requests to hire staff.
Vanderbilt leadership conducted a comprehensive review of all capital projects across the institution and applied various criteria (including stage of completion and program impact if deferred) to determine which projects would be deferred. If you have questions about specific projects, contact your vice chancellor, dean or chief business officer.
FY 2021 merit increases for staff are deferred until further notice. The intensity of the economic impact that Vanderbilt will bear from prevailing economic conditions, and changing COVID-19 impacts, will drive the time frame for considering making of merit increases. Merit increases, when reinstated, will not be retroactive.
The university is studying a range of fiscal and economic scenarios that contemplate a phased ramp-up of on-campus activities. Based on current known conditions, the university is not pursuing across-the-board university furloughs and layoffs at this time. Going forward, all areas of campus will and must continually closely evaluate staffing levels given the impact of this crisis on both our finances and our operations.
The university remains fully committed to Opportunity Vanderbilt and to supporting financial aid for graduate and professional students to ensure ability to pay does not keep any qualified student from pursuing a cation.
The endowment already has been impacted, as global equity markets have sold off in a dramatic fashion. As an example, the S&P 500 Index, a broad measure of U.S. large-cap equity performance, returned -34 percent from Feb. 19 to March 23.
The endowment provides a permanent source of support to advance the university’s mission of teaching, research and service. In academic year 2018-19, more than 65 percent of undergraduate students and more than 83 percent of graduate and professional students received financial assistance. The endowment also supports the operating budgets for various schools, departments, programs, research and endowed chairs. A portion of the endowment’s value is distributed monthly to support donor-designated and restricted purposes such as scholarship, faculty or program support. This distribution is known as the “payout.” The university is restricted in how it can use the endowment and the endowment payouts because it is not a single fund, but composed of nearly 3,000 different funds, with varying restrictions and requirements, supporting a wide range of institutional needs and purposes.
Leaders across the university are always expected to identify places where reorganization and restructuring will enhance service and create efficiency in support of Vanderbilt’s mission. With prevailing long-term fiscal realities in mind, additional focus will be placed on restructuring and reorganizing on an individual school/college and unit basis, and resulting organizational changes will be shared appropriately.
Institutional budget levels must always be calibrated to reflect the impacts on revenues and expenses of any economic downturn, and several of the challenges expected to manifest at Vanderbilt will occur over a period of several upcoming fiscal years. We are also preparing for the very likely decrease in realized net tuition and endowment distributions, which together comprise approximately 50 percent of our total revenues. The 5-10 percent reductions in FY 2021 will position Vanderbilt for a stronger future position; however, it is possible that further reductions will be necessary depending on the depth of the economic downturn and when and how the campus returns to a more traditional operating level. Leaders across the institution should make decisions with a multi-year economic perspective in mind.

We will continue to assess the situation going forward, but at this time there are no plans to make changes to Vanderbilt’s existing benefits package.

General Information about COVID-19

Coronavirus Disease (COVID-19), is a new respiratory illness first identified in Wuhan, Hubei Province, China7070彩票.COVID-19 is caused by a novel or new coronavirus (CoV) that has not been previously identified.
Currently, there is no vaccine available.
There is currently no vaccine to prevent COVID-19 infection. The best way to prevent infection is to avoid being exposed to this virus. However, as a reminder, the CDC always recommends everyday preventive actions to help prevent the spread of respiratory viruses, including:
  • Wash your hands often with soap and water for at least 20 seconds. Use an alcohol-based hand sanitizer that contains at least 60% alcohol if soap and water are not available.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Stay 7070彩票 when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces.
These are everyday habits that can help prevent the spread of several viruses. CDC does have specific guidance for travelers.

Housing

We re-opened our process for applying for off-campus housing authorization – expanding it to include sophomore students – in response to numerous requests from students and their families to have the option to explore off-campus housing for the upcoming academic year.  We wished to provide more choice for students and enable them to make the best decisions for them and their families. Additionally, more fully understanding the extent of the demand for living off-campus will help us as we further develop plans for on-campus housing aligned with health and safety goals.
Our plan for a return to on-campus instruction includes accommodating students from all years – first-years, sophomores, juniors and seniors – in campus housing. Among the considerations are balancing the need to reduce the overall population across our residence halls to protect the health and safety of our community, and that of others. At the same time, we are working to determine demand for campus housing based on the number of students who apply and are granted authorization to live off-campus.
We are actively planning for a number of scenarios with the sincere hope that we will soon be able to reconnect in classrooms and across our residential living-learning community. As we carefully assess Vanderbilt’s on-campus residences and our strategies for supporting student life, we are very conscious of the decisions that students and families need to make, and we will provide detailed guidance as soon as possible.
We will make notifications regarding campus housing assignments when we have made a decision regarding on-campus, in-person instruction for the fall, and have determined demand for campus housing based on the number of students who choose to live off-campus.

Move Out

We know many of you departed campus, or did not return after spring break, and are eager to make plans to retrieve or receive your belongings. 

Students have five mutually exclusive options for their belongings:

  1. I will return to campus on my selected date to get my items.
  2. I will contact UPS by May 30, 7070彩票, to pack and ship/store ALL of my items at my expense.
  3. I will not return to campus for my items and would like OHARE to pack and store my items.
  4. I have already removed all of my items from my room.
  5. I request that Vanderbilt discard or donate my remaining items.
Learn more about these options and the survey students must complete to select an option. If you still have your room key, please mail it back to OHARE. You should include a note with your name, building, and room number. Please tape the envelope closed, do not lick. You can mail to the following address: OHARE PMB 351677 2301 Vanderbilt Place Nashville, TN 37235-1677

If the vehicle is registered under a current VU parking permit and parked in a legitimate marked parking space in an area that corresponds to their respective permit, then it will not be ticketed or towed unless the vehicle needs to be relocated to facilitate maintenance or another service in that area.

NOTE: Just like the normal school year, Vanderbilt University is not responsible for theft of or theft from vehicles or damage to any vehicles parked in a Vanderbilt parking area.

If a student is considering leaving their vehicle on campus we ask that they contact the Parking and Transportation 7070彩票 Office at 615-322-2554 first to review their permit, our regulations and possible solutions to help. 

Research

Staff and Managers

f you work in an open environment, be sure to maintain at least 6 feet of distance from any others. Consider staggering chairs or desks to achieve 6 feet of distance. You should wear a face mask/covering at all times while in a shared workspace/room. You should use your own computer, phone, headset and equipment, and not use other colleagues’ equipment. Departments should assess open work environments and meeting rooms to institute measures to physically separate and increase distance between employees and other coworkers such as:
  • Place visual cues such as floor decals, colored tape or signs to indicate where people should stand while waiting
  • Place one-way directional signage for large open workspaces with multiple through-ways to increase distance between employees moving through the space
  • Shared resources (e.g., community pen holder/pens, magazines in main office areas, etc.) should be removed
If you work in a personal office, no more than one person should be in the office unless the required 6 feet of distancing can be consistently maintained. If more than one person is in a room, face masks/coverings should be worn at all times. Face masks/coverings must be worn by any person in a reception/receiving area. Face masks/coverings must be worn at all times on campus in public settings (e.g., common workspaces, public spaces, hallways, stairwells, elevators, meeting rooms, classrooms, break rooms, campus outdoor spaces, restrooms, etc.).
Please review the face masks/coverings section of the Return to Campus Plan.
Staff will be recalled to campus in an orderly fashion in support of core mission activities (on-campus research; on-campus instruction; undergraduate residential living and learning).  Staff will be informed by their supervisors when and under what circumstances they are to return to work on campus and should not return until authorized. Those who can work remotely to fulfill their work responsibilities should continue to do so to limit the number of individuals on campus and the spread of the COVID-19 virus. Remote work arrangements must be approved by the immediate supervisor and can be accomplished on a full or partial day/week schedule as appropriate. To limit the number of individuals and interactions among those on campus, departments should consider scheduling partial staffing on alternating days or weeks with staff who are required on campus (e.g., two weeks remote, two weeks on campus OR one week on campus, three weeks remote). Such scheduling will enable physical distancing, especially in areas with large common workspaces. To contain “germ circles,” it is best to schedule the same people on the same days to limit any one individual’s exposure to other individuals when possible. The beginning and end of the workday typically bring many people together at common entry/exit points of buildings. Staggering reporting and departure times by at least 15 minutes will reduce traffic in common areas to meet physical distancing requirements. (See Enter/Exit Controls for further details).
Please see the Return to Campus Plan about remote work decisions.
Your manager will be in direct contact with you about how your area will manage your specific responsibilities during this period. Individuals working in research laboratories will receive specific direction from their deans and department chairs.
Employees may not bring children or elders to work with them, even if they are well.
The university is further reinforcing its remote work policy for the health of our community.  If it is necessary to retrieve items from campus, staff should consult their manager first and faculty should consult with their dean. (Managers, please route staff requests for building access through your AVC, AVP, Vice Chancellor or Vice Provost’s office, as applicable.)
Please see the Return to Campus Plan about recommendations for working on campus.  

Due to remote work, HR is allowing employees to submit the direct deposit form through OneDrive if you currently are not set up on direct deposit, or you need to reallocate funds to the banks already set up on your record.

Please fill out the direct deposit form on the HR Website found and send it via OneDrive for Business to katelyn.e.pezzati@ from your Vanderbilt email address. We cannot accept forms from another type of email address. Also, for security purposes, please only include the last 4 digits of your SSN on the form where it asks for this information.

.

If you have any questions about the form, please reach out to payroll@.

 
No, all payroll and timecard deadlines will continue as normal. You can view the deadlines on the Payroll Calendar here.
If you are working your normal schedule remotely, simply report your hours as you normally would in Oracle.
Yes. Members of the HR team are working remotely. The main line will be answered and HR staff will be available via email, Zoom, Skype or phone. You may contact us through the following shared mailboxes:
 Section Email
General Inquires Human.resources@
Benefits openenrollment@
tuitionbenefits@
benefits.appeal@
Talent talent@
Payroll & Processing payroll@
Human.resources@ (for Background checks & fingerprinting, Form I-9, W-4’s)
ois@ (Immigration 7070彩票 and Visas)
ITO@ (International Tax)
HR Security & Systems hrsystems@
Leaves fmlaprocessing@ (FMLA and other leaves)
Employment Visas ois@
 
Yes. Your manager will communicate your work schedule. There is no change to the way you record time worked. Standard leave policies apply. Link to VU Policies, including leave.
If you are deemed to be on-campus staff, you may complete part two in coordination with another member of on-campus staff management at their work location as part of their immediate onboarding. Otherwise, you should complete your I-9 documentation within the timeline guidance provided by the USCIS.
For additional guidance, please contact your HR Consultant:
Please start by talking with your manager.

Study Abroad

Most students have registered for courses at Vanderbilt in the fall and have remained registered, even as they were making plans to study abroad. If you are not currently registered for fall classes at Vanderbilt, or if you need to change your registration in light of the suspension of fall study abroad, there will be a special registration period May 21–22 for fall study abroad students. The Office of the University Registrar will reach out to you with more information. If you have not yet registered for the housing assignment process, or have questions about housing, please contact ohare@. If you would like to defer your application to study abroad in Spring 2021, please let your GEO adviser know.
Vanderbilt has suspended participation in all Global Education Office study abroad programs for fall 7070彩票. Many factors make study abroad challenging at this time, including the continued restrictions on entry to all countries in which GEO offers programming, travel restrictions within and among countries, lack of visa processing, and the difficulty of predicting specifics of the health and safety situation for our students. Given the pandemic and ongoing need for measures including quarantines and social distancing, we are also mindful that study abroad experiences in the coming months likely would not look like the study abroad you’ve imagined. Many of our partners have already announced fall cancellations, and we expect more to do so in the coming days and weeks.
Please contact the Vanderbilt Incident Response for Travel team at virt@ with questions.
Vanderbilt takes guidance from the US Centers for Disease Control (CDC), the US Department of State, and our international security provider. When making decisions about specific programs, we also consider local conditions as well as input from peer institutions and our overseas partners. To assess risks related to study abroad travel, the university uses a number of resources, including governmental agencies, news reports, reports from Vanderbilt’s international security provider, professional health and security organizations, and more.

Travel

In accordance with the VU Travel and Expense Policy and recent federal guidance from NIH, these costs are allowable and may be charged to the grant. If we get different guidance from any non-federal sponsor, these situations will be assessed on a case by case basis.

All university-sponsored domestic and international travel is restricted until further notice.

We strongly encourage everyone to postpone all non-essential personal travel.

Exceptions to these university policies may be requested by contacting your dean or vice chancellor. Granting of exceptions to the travel restrictions require a reasoned consideration of all factors.

University-sponsored travel includes any travel covered by or reimbursable from university funds or extramural grant funds. This includes travel by faculty, staff, postdoctoral fellows, students or visitors.

Vanderbilt Occupational Health has monitoring in place for those who have traveled internationally or otherwise come in contact with a case of COVID-19 (including a patient). Learn more about the process and self-monitoring REDCap survey .

Personal travel is not prohibited. The university asks that you follow public health guidance, including that from the CDC, on how to ensure you minimize your risks of exposure during your travel.

Finally, if you have any COVID-19 symptoms or believe you have been in contact with someone who is COVID-positive, you must contact Vanderbilt Occupational Health (employees) or the Student Health Center (students) to inform them and follow their recommendations, including possible testing and isolation. 

Any individual returning from international travel (either university-sponsored or personal) must self-isolate for 14 days before returning to campus and gain approval from your supervisor for working remotely.

University-sponsored travel includes any travel covered by or reimbursable from university funds or extramural grant funds.  This includes travel by faculty, staff, postdoctoral fellows, students or visitors.

For travel cancelations, please contact travel@ For expense reimbursement questions, please contact paymentcardsexp@ For information about international and domestic travel and HR benefits, visit the Vanderbilt International and Domestic Travel & Benefits FAQ's.

Have a question not answered here? Contact us.